Main Job Tasks and Responsibilities

1. Act as the point of contact between the manager and the internal/external clients.
2. Screen and direct phone calls and distribute correspondence.
3. Handle requests and queries appropriately.
4. Manage diary and schedule meetings and appointments.
5. Make travel arrangements
6. Take dictation and minutes.
7. Source office supplies.
8. Produce reports, presentations and briefs.
9. Devise and maintain office filing system.
10. Taking on some of the manager’s responsibilities and working more closely with management.
11. Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.

Requirements

• Proven work experience as a personal assistant.
• Knowledge of office management systems and procedures.
• MS Office and Gsuite proficiency.
• Outstanding organisational and time management skills.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Bachelor’s Degree in any business related course